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Manager, Business Services Unit (4629U) #24481

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance?academic and artistic, political and cultural?make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: 02/07/2018
Departmental Overview
Consider a career at the foremost public institution of higher learning in the nation. The University of California Police Department provides a full range of law enforcement services in support of the academic and public service missions of the University of California, serving a diverse community of more than 35,000 students and 14,000 faculty & staff in the vibrant City of Berkeley, at the heart of the San Francisco Bay Area. In addition to the traditional role of a police department we also carry out a variety of proactive educational, outreach and crime prevention programs. We pride ourselves in a professional and high-quality delivery of service, which we provide with sensitivity to the unique concerns of the University community.
At the Berkeley campus, we employ approximately 70 sworn peace officers, 45 full time civilian employees and 50 part-time students. The Business Services Unit (BSU) is primarily responsible for the administration of the Police Department Budget ($20M+ annually).
Responsibilities
The Manager of the Business Services Unit manages the business and accounting functions of the Police Department.This involves the processing and servicing of a variety of operational, personnel, and financial transactions such as cashiering, payroll, accounts receivable, accounts payable and collections. Additional tasks will include data collection and analysis, process review and control, customer service and performance reporting. As the manager of the Business Services Unit support staff, this position is responsible for providing daily direction to two employees.
Responsibilities include:
Administers the proper and timely processing of financial transactions for the department including payables, receivables, cashiering, expense reimbursements and categorization of financial transactions. This is accomplished by ensuring the proper staffing of the department through the selection and hiring of administrative support staff. In addition, on a day-to-day basis, the manager will ensure the proper training, establishing of priorities and guide decision making by their support staff. The Manager will also complete journal entries, assist in various processing calculations and project accounting.
Interprets and applies University financial policies, accounting policies and general business best practices to departmental activity. From time to time, it will be necessary to develop, recommend and implement best practices and procedures related to the control and recording of financial information consistent with University policies.
Ensures compliance with federal and state requirements and ensures the accuracy of financial data through regular account reconciliations, spot audits and overall financial review and tracking.
Meets financial reporting requirements for University and government financial entities through the completion of audits and the maintenance of databases such as the fixed asset and purchasing cards.
Provides logistical support to patrol operations during demonstrations or times of emergencies. This may require unusual and unpredictable time spent at work beyond normal work hours.
Serve as back up for the reporting positions to ensure minimal interruption to operations.
Required Qualifications
Knowledge and Skills:
Intermediate to advanced knowledge of financial and accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements.
Ability to quickly obtain knowledge and application of campus and system-wide financial processes and procedures.
Possess intermediate to advanced skills using Microsoft Office and common desktop/web applications.
Position requires strong inter-personal skills and ability to work effectively across all levels of the operation.
Skills must include a strong service orientation, ability to multi-task effectively in a varied environment, exhibit sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills.
Intermediate skills in financial analysis and presentation. May require skills in project management, leadership, and process re-design.
Leadership and supervisory skills to provide guidance, coaching and mentoring to professional and support staff.
Ability to maintain confidentiality.
Education:
Bachelor's degree in related area and/or equivalent experience/training
Preferred Qualifications
Previous experience in supervising administrative or accounting personnel preferred
Previous experience at a University or non-profit organization preferred
Salary & Benefits
Salary commensurate with experience and includes full eligibility to generous UC benefits plan.
For information on the comprehensive benefits package offered by the University visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Mandated Reporter
This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



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