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Corporate Services Coordinator (Temp to Hire)

Overview
Assist and coordinate the day-to-day administration of facility and corporate services under general supervision. Daily work encompasses a wide range of responsibilities including Reception, Shipping & Receiving, Administrative and Facilities.
Responsibilities
Reception:
Maintain a professional environment for guests, clients, and colleagues
Answer and route incoming calls
Greet and direct visitors
Ensure completion of sign-in, security, and parking procedures by all visitors
Assign temporary Wi-Fi accounts for visitor.
Maintain a clean desk at all times
Shipping & Receiving:
Receive and distribute deliveries including equipment, inventory, hazardous materials, temperature-sensitive, and confidential package.
Verify that received orders match purchase orders, reporting discrepancies when necessary
Receive, sort and distribute mail daily
Receive, escort or direct vendors to facility
Administrative:
Meeting logistics, including conference room set up, catering set up and clean up
On-boarding and exiting employees, consultants, and temporary support
Purchase ordering for office, kitchen, and general supplies
Updating floorplans, phone lists, and emergency rosters
Maintain phone lists for conference rooms and laboratory
Assist with corporate events
Facilities:
Ensure breakrooms, restrooms, and conference rooms are tidy and well-stocked
Maintain and re-stock office supply rooms and printer areas
Monitor facility conditions, report actual or potential problems
Request basic building maintenance from landlord
Key card maintenance
Assist facilities project including, but not limited to, office moves, facility upgrades, and buildouts
Other duties as assigned
Support the organization in maintaining a work environment focused on quality and that fosters learning, respect, open communication, collaboration, integration, and teamwork
Qualifications
High school diploma or equivalent and 1-3 year facility and/or office experience.
Must be able to work independently and proactively with a customer service orientation.
Must be dependable, detail oriented, and completes assigned tasks on-time.
Must be able to lift 40 pounds, carry, kneel, reach, pull, and walk comfortably.
Must be comfortable using computer email and internet.
Ability to interact with employees for positive working relationships across the organization.
Personal attributes include flexibility, integrity and good judgment.
Must have a valid driver's license and good driving record.
The ideal candidate will be professional, personable, and discrete to ensure privacy and confidentiality of company business, employees and guests.



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