Budget & Finance Manager, LOHP (4628U) #24447

The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptance?academic and artistic, political and cultural?make it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date
The First Review Date for this job is: Wednesday, January 31, 2018
Departmental Overview
The Labor Occupational Health Program (LOHP) was launched in 1974 by the Center for Labor Research and Education to assist the Northern California labor movement in understanding and exercising their rights under the new OSHA law that had just recently passed.
As we have grown, so has our mission. Now a part of UC Berkeley's Center for Occupational and Environmental Health at the School of Public Health, LOHP seeks to reduce occupational injury, illness, and death by protecting the health and safety of workers locally, nationally and worldwide.
We strive to raise awareness of the environmental impact of jobs on both individuals and communities, particularly when the results disproportionately affect low-income communities and communities of color. LOHP serves workers, unions, labor management groups, community organizations, small businesses, schools, government, and the general public. Our work addresses nearly every industry and population.
LOHP has worked with coalitions of unions to address emerging issues affecting members such as workplace violence and ergonomic hazards. We have built strong labor-community-university alliances to research and help address the needs of the most vulnerable workers, including teens and immigrant workers.
LOHP's innovative, action-oriented training programs have expanded internationally, with training partnerships in Mexico, Central America and Asia. We produce educational materials on many safety and health topics, tailored to meet a range of language and literacy needs.
The LOHP Business Manager, reports to the Director and is part of the fiscal management team. This position is independently responsible for the fiscal control, accounting, billing, financial reporting and administrative functions of individual research contracts and cooperative agreements, providing analytical, financial, and administrative support to the Extramural Funds Accounting Unit, which is responsible for the pre-award proposal preparations and post-award fiscal management of extramurally funded research contracts and grants, gifts, and endowment funds awarded to LOHP.
Prepare department payroll and process adjustments as necessary.
Prepare personnel actions for career, limited appointment, and student staff.
Uses independent judgment and initiative, identify discrepancies and problems and bring to the Manager's attention.
Work with the appropriate campus offices to resolve complex personnel processing problems.
Perform other duties as assigned, particularly related to online UC Berkeley systems such as the Personnel & Payroll System (PPS).
Provides supervision to administrative and program support staff.
Use BFS to prepare, process, and track invoices, purchase requisitions, and authorizations, as well as supplies and equipment expenses.
Use entertainment and travel systems to process reimbursements.
Audit vendor invoices and ensure prompt payment of invoices and reimbursements.
Reconcile general ledger against BAIRS and CalAnswers reports, BFS data, and vendor invoices.
Ensure that charges match the approved operating budget.
Research and resolve discrepancies, making corrections as necessary.
Ensure that accounts/funds balance and that back-up documents are maintained.
Reconcile Distribution of Payroll Expense with the monthly payroll.
Serve as liaison with CSS and SPO in preparation and submission of grant proposals
Work with CSS to facilitate pre-proposal, proposal and renewal preparation process to ensure compliance with UC & agency announcements, policies, restrictions, and deliverables.
Work with project staff and CSS to prepare budgets for proposals in accordance with University and Agency guidelines and analyze agency requests for budgetary clarification.
Serve as liaison between Principal Investigator, SPO and funding agency to ensure the establishment, negotiation, and administration of contracts, grants, subcontracts, and the implementation of consultant agreements, in coordination with the Extramural Financial Accounting Office.
Formulate monthly operating budgets, proposal budgets, expenditure projections, analysis of financial data, and forecasting to ensure principal investigator(s) meet financial obligations.
Develop internal operating policies and procedures for operation of multiple research efforts in compliance with University, Agency and governmental funding sources.
Implement and maintains policy and procedural updates.
Set up and maintain active fund files.
Assist RA with closeout and/or carry forward and no-cost extension requests.
Preparation, processing, tracking and reporting on all financial transactions.
Primary payroll and personnel functions of the program.
Provide administrative support to the Director, and/or staff on special projects.
Oversee Blue card reconciliation.
Responsible for active and productive participation and involvement in duties and activities of a departmental nature.
Work with CSS to process all paperwork necessary to establish new employees, extend appointments, provide funding sources for salaries.
Required Qualifications
Knowledge of UC accounting, financial analysis, payroll, and personnel policies and systems including travel policies and procedures
Highly developed interpersonal skills including the ability to communicate effectively both verbally and in writing.
Customer service orientation, including active listening and critical thinking skills.
Highly organized with the ability to multi-task effectively in a high volume environment.
Demonstrated experience in budgeting and financial management, proposal preparation, managing accounts, financial analysis, and planning.
Experience with grant administration, payroll, and personnel.
Strong analytical skills, attention to detail, ability to take initiative.
Ability to work independently with minimal supervision, as well as in a team environment.
Fund accounting background or experience.
Demonstrated ability to organize work assignments, establish priorities, develop recommendations and solutions, and ensure completion of multiple projects to meet deadlines.
Ability to maintain strict confidentiality.
Ability to interact effectively with a diverse population of students, staff, faculty and community members.
Proficient in PC-based software applications including, but not limited to, word processing (Word, PowerPoint, Microsoft office), spreadsheet (Excel) and web authoring software/tools in a multi-platform environment (Adobe Acrobat Suite, Netscape, Internet Explorer, HTML.
Preferred Qualifications
Knowledge of the UCB organizational structure and administrative policies.
Knowledge of the Berkeley Financial System (BSF) and grant submission procedures, payroll and e-Recruit.
Previous supervisory experience .
Salary & Benefits
Salary: $70,000 to $75,000
For information on the comprehensive benefits package offered by the University visit:
How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:

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