Senior Administrative Assistant

Reports Into: Head Corporate Affairs & Investor RelationsSummary & Scope of Position:
This person will be a member of the Aduro Administrative Team who is responsible for providing senior administrative support to the Chief Executive Officer and the Corporate Affairs Department. This position requires political acumen, exceptional communication skills, proven organizational capabilities and extensive administrative experience. This position will support Administrative needs of both departments and includes planning, preparing, and disseminating information to internal and external audiences, such as employees, investors, advocacy & government organizations and the media. The ideal candidate will be able to exercise judgment within defined procedures and practices to determine appropriate action and will have the ability to work independently on routine responsibilities and receive direction on new assignments.
Primary Responsibilities:
Corporate Affairs Department-Specific
Assist in the coordination of company participation in IR conferences, non-deal roadshows, investor bus tours and one-on-one meetings
Assist with the preparation and logistics of investor outreach activities including quarterly reporting, analyst meetings, presentations, and teleconferences
Assist with outreach and preparation to employees, advocacy organizations, media outlets and government representatives; coordinate meetings and logistics
Serve as project coordinator for key department documents and events
Maintain corporate calendar and other activity-tracking documents
Oversee budget tracking and invoice management
Handle special projects as requested
General Administrative Support
Collectively manage multiple calendars, including extensive organizing, scheduling and setting up of meetings.
Perform variety of routine clerical activities including monitoring and maintaining files, scanning documents, copying, and/or performing other related activities.
Setup conference calls often involving internal and external parties, using audio and web-based meeting technologies. Provide event coordination and scheduling of meetings as needed.
Plan all aspects and logistics of domestic/international travel activities for business and scientific conferences/meetings. Prepare detailed itineraries, maintain travel records, and process expense reports.
Act as liaison for contract processing, AX purchasing system and Concur needs.
Coordinate meetings, including conference room details, catering, and schedule with other internal/external administrative offices.
Function as internal liaison with other Administrators and department team members.
Prepare, format, copy edit, and distribute documents and presentations including checking documents for accuracy and completeness.
Perform other duties and special projects as assigned
BA/BS, preferred.
7+ years of experience providing high-quality team administrative support and supporting corporate executives.
Advanced MS Office skills. Preference given to candidates with very strong PowerPoint skills. Experience with MS Dynamics AX and Concur, a plus.
Previous multiple calendar management, event coordination, and both domestic and international travel arrangement experience needed.
Strong editing and grammar skills, including ability to detect and correct errors related to slide formatting, databases, and written documents
Biotech/pharma knowledge or experience, preferred.
Positive attitude and proactive approach to help with a strong passion for working in the biopharmaceutical industry to advance therapeutics that treat cancer and other diseases.
Ability to multi task and shift priorities quickly with an outstanding attention to detail.
Superior organizational, administrative, and time management skills.
Strong interpersonal skills and ability work well independently and collaboratively.
Must have high degree of professionalism and ability to work with little or no direction; and be strong team player.
Willingness to acquire new competencies and accept new challenges.
Ability to handle sensitive information discreetly and effectively.
Aduro Biotech, Inc. is at the forefront of discovery, development and commercialization of breakthrough immunotherapies. We provide a workplace where employees excel, thrive and deliver value to patients, their families and our partners. Aduro headquarter office is located in Berkeley, California and international office located in Oss, The Netherlands.
Aduro Biotech, Inc. offers a competitive salary and benefits package. Qualified candidates should forward a resume and cover letter including a statement of interest, availability, and experience in Word or PDF format to: careers@aduro.com. PLEASE, NO PHONE CALLS.
Aduro Biotech, Inc. is an Equal Opportunity Employer

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