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Administrative Assistant III

Position Summary:
Berkeley Lab's Computational Research Division has an opening for a Administrative Assistant III. You will independently provide a comprehensive range of specialized administrative services and support to multiple groups in the Computer Science Department.
What You Will Do:
Arrange travel, including prepare and file paperwork associated with travel authorization and travel expense authorizations. Provide information to the department staff on LBNL Travel policies and procedures.
Work with procurement staff and utilize procurement tools to provide project procurement and financial reimbursement support for the department. Provide information to the department staff on LBNL Procurement policies and procedures.
Schedule professional appointments, job interviews, and seminars for staff; remind staff of appointments and meetings. Plan meetings and workshops, including obtaining venues, catering, etc.
Utilize various programs (Excel, PowerPoint, Word) on PC or Mac to create, edit and store complex documents including correspondence, proposals, presentations, reports, and technical manuscripts.
Interact with lab staff and external contacts to respond to inquiries, gather and provide information, and coordinate and schedule activities for the department.
Coordinate office space setups, signage, phones, and charges by working with appropriate LBL operations personnel.
Maintain electronic and hardcopy filing systems as appropriate.
What is Required:
A minimum of six years of specialized experience in a high-tech environment and demonstrated success providing a wide range of administrative support in a team setting.
Excellent customer service, communication and interpersonal skills over the telephone and in-person.
Demonstrated initiative and the ability to find problems and resolve them at an early stage with minimal guidance.
Extensive experience originating and maintaining Word, PowerPoint, and Excel documents as well as using advanced features of these programs.
Ability to establish and maintain effective working relationships with key Laboratory personnel.
Excellent verbal and written communication skills.
Must exhibit polished, professional interpersonal skills to work with people at all levels of the organization and visitors to the Lab.
Demonstrated skills in problem solving, working under pressure and multiple demands, handling multiple concurrent tasks, and attention to detail.
Excellent organizational skills to establish priorities, work independently, and develop and execute complex projects simultaneously.
Additional Desired Qualifications:
Experience with project tracking systems, databases, and spreadsheet programs.
Experience with procurement and reimbursement processes.
Demonstrated success working in a research unit.
Knowledge of LBNL, DOE, or other research institution administrative policies, procedures, and practices.
AA degree.
The posting shall remain open until the position is filled, however for full consideration, please apply by close of business on August 8, 2017.
Notes:
This is a full time career appointment.
Full-time, M-F, non-exempt (hourly paid) from overtime pay.
This position is represented by a union for collective bargaining purposes.
For the initial two-week period of this posting, only Teamsters Local 2010 clerical and allied services bargaining unit employees will be considered. Unit employees who wish to take advantage of this two-week period must identify themselves as being a Teamsters Local 2010 employee when applying online.
Salary will be determined based on range by collective bargaining agreement.
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA.
Equal Employment Opportunity: Berkeley Lab is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. Berkeley Lab is in compliance with the Pay Transparency Nondiscrimination Provision under 41 CFR 60-1.4. Click here to view the poster and supplement: "Equal Employment Opportunity is the Law."
Berkeley Lab (LBNL) addresses the world's most urgent scientific challenges by advancing sustainable energy, protecting human health, creating new materials, and revealing the origin and fate of the universe. Founded in 1931, Berkeley Lab's scientific expertise has been recognized with 13 Nobel prizes. The University of California manages Berkeley Lab for the U.S. Department of Energy's Office of Science.

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