Administrative Assistant
Alan Kropp & Associates Alan Kropp & Associates Berkeley, CA Berkeley, CA Part-time Part-time $27 an hour $27 an hour 6 days ago 6 days ago 6 days ago Administrative Assistant for Alan Kropp & Associates, Berkeley This position requires in-office administrative support of about 25-30 hours per week; potential to increase to 40 hours per week.
We are a small privately-held firm located in downtown Berkeley seeking an Administrative Assistant to provide in-office administrative support.
The successful candidate must be able to handle a very busy, fast-paced, high-volume desk with a wide variety of duties, and have strong organizational skills with the ability to set and manage priorities and deadlines.
Exceptional attention to detail and the ability to problem-solve is a must!!!
Responsibilities:
General administrative duties such as monitoring voice mail/new project requests, processing mail, filing (on-site and at our off-site storage facility), copying, scanning, ordering supplies, stocking refrigerator; loading paper and replenishing toner in copier; Data entry using various software programs; Proofreading word documents for correct sentence structure, grammar, etc.
; AP:
receive invoices, procure proper approvals, enter in accounting software, and process payment; AR:
process weekly invoices, process client receipts in accounting software and make deposits; Maintain a neat and tidy front office, desk, workspace; and Other projects, as assigned.
Qualifications:
Two years of experience in office administration, AP/AR, preferably in the A&E industry - however, we are willing to train; Excellent communication skills, including the ability to interface successfully in person, virtually, or via email with managers, team members, clients, and the guests/visitors; Knowledge of MS Office, Adobe Acrobat, (Illustrator and Photoshop, a plus); Strong organizational and time management skills, ability to handle heavy and varied workload; Attention to detail; Strong work ethic - Punctual and dependable, willing to follow standard office practices and procedures take direction from a variety of people, and work independently; and Physical requirements:
Ability to climb step ladder to retrieve overhead files/boxes and ability to lift 35 pounds.
Please send resume and cover letter.
In your cover letter, please indicate if you are looking for a full-time or part-time position.
Please include in your cover letter at least a one paragraph response to the following three items.
1.
Describe the amount of structure, feedback, and direction you need to excel.
2.
How do you go about planning your day? 3.
How do you see your experience fitting our needs? If you have editing experience, please include in your cover letter a description of the three most recent documents you edited.
Job Type:
Part-time Pay:
$27.
00 per hour Expected hours:
25 - 30 per week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
We are a small privately-held firm located in downtown Berkeley seeking an Administrative Assistant to provide in-office administrative support.
The successful candidate must be able to handle a very busy, fast-paced, high-volume desk with a wide variety of duties, and have strong organizational skills with the ability to set and manage priorities and deadlines.
Exceptional attention to detail and the ability to problem-solve is a must!!!
Responsibilities:
General administrative duties such as monitoring voice mail/new project requests, processing mail, filing (on-site and at our off-site storage facility), copying, scanning, ordering supplies, stocking refrigerator; loading paper and replenishing toner in copier; Data entry using various software programs; Proofreading word documents for correct sentence structure, grammar, etc.
; AP:
receive invoices, procure proper approvals, enter in accounting software, and process payment; AR:
process weekly invoices, process client receipts in accounting software and make deposits; Maintain a neat and tidy front office, desk, workspace; and Other projects, as assigned.
Qualifications:
Two years of experience in office administration, AP/AR, preferably in the A&E industry - however, we are willing to train; Excellent communication skills, including the ability to interface successfully in person, virtually, or via email with managers, team members, clients, and the guests/visitors; Knowledge of MS Office, Adobe Acrobat, (Illustrator and Photoshop, a plus); Strong organizational and time management skills, ability to handle heavy and varied workload; Attention to detail; Strong work ethic - Punctual and dependable, willing to follow standard office practices and procedures take direction from a variety of people, and work independently; and Physical requirements:
Ability to climb step ladder to retrieve overhead files/boxes and ability to lift 35 pounds.
Please send resume and cover letter.
In your cover letter, please indicate if you are looking for a full-time or part-time position.
Please include in your cover letter at least a one paragraph response to the following three items.
1.
Describe the amount of structure, feedback, and direction you need to excel.
2.
How do you go about planning your day? 3.
How do you see your experience fitting our needs? If you have editing experience, please include in your cover letter a description of the three most recent documents you edited.
Job Type:
Part-time Pay:
$27.
00 per hour Expected hours:
25 - 30 per week
Benefits:
Dental insurance Health insurance Life insurance Paid time off Retirement plan Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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